11th May 2022

8 Steps To A Hassle-Free Office Fit-Out


Research suggests that working in a nice environment increases productivity and staff morale. Sure, you could go down the root Google has with slides and other extracurricular activities available to their staff, or you could start smaller. 

Every office requires a range of desks, storage, tables, seating and accessories. That’s where we come in. 

Industrial style furniture will never go out of fashion; furthermore, since we use skilled artisans to carry out high-quality materials and fabrication, our furniture will stand the test of time. 

Perfect if you have a busy office, 8 hours a day, 5 days a week. 

So, how do you get started on a full office fit-out?

Well, we can help with that!

We work with business owners to manufacture premium industrial style office furniture for small to large offices. We know how stressful it can be to organise a new office fit-out, so we’ve put together this handy guide to make things easier for you.

Step 1 – Choosing The Designs:

Depending on how you found us, you’ll want to take some time to look through our website to start gathering a list of the pieces you are after. We offer a wide range of furniture suitable for offices of all shapes and sizes so that this stage can take a while! 

A popular choice for medium-large office spaces is our Grand Artisan Range – a sturdy, industrial design complete with laser-cut privacy panels and various additional extras such as screen dividers and cable holes. 

You can now view our products by room, which breaks down the pieces best suited to offices, boardrooms and reception spaces. 

If you come to us with a range of different options, we will be happy to discuss which would work best for your project. 

Step 2 – List it!

In addition to choosing the pieces you like, take the time to gather some additional information that may help us when it comes to providing you with a quote for your project.

Things to consider:

• Dimensions

• Special requirements (electrical points) 

• Product types & quantities 

• Floorplan 

Step 3 – Making Contact:

Once you have organised all of this information, it’s time to talk with us about your options! We find it easier to discuss preliminary ideas on the phone as this gives both of us the opportunity to ask any initial questions that sometimes get missed by email. Of course, a follow-up email with everything in writing is great too. This initial contact also allows us to manage your expectations when it comes to lead times. 

Since we’re a small company that fabricates each piece in our workshop, large orders can take weeks from deposit payment to the design stage and then onto production. So, bare with us – but we assure you the wait will be worthwhile. 

Be prepared – we want to help you as much as we can, so we will ask a lot of questions you may not have considered; this will help avoid any delays in providing you with a quote.

Step 4 – The Proposal:

When we have gathered as much information as possible, our sales team will begin mocking up your project on our software. This allows us to find the most suitable layout for all of your chosen furniture, ensuring there is enough space to move around and fire safety regulations easily. 

Once we have produced our proposal, we will send this back to you to review and discuss. This format allows you to gain perspective on the final layout of your office, bringing your vision to life step-by-step. 

Step 5 – The Quote:

If you give us the go-ahead with our proposal, we’ll get to work with quoting this for you after any changes have been made. Depending on the size of the project, we may split this into smaller quotes such as desks and boardroom tables. 

We will also provide an idea as to your delivery options at this stage; this depends on the size of the project. We may send our own guys with our Steel Vintage van for small office fit-outs to complete the installation in a couple of trips. We may discuss hiring an external delivery and installation service for larger operations. 

No matter what option we recommend, our project managers will be happy to help at every stage. 

Step 6 – Put Your Feet Up:

Once the quote has been approved and signed off by the decision-makers in the company, we’ll send you the invoice ready for deposit payment. 

When we receive the agreed deposit payment, your order will be added to our production pipeline. Due to the size of the team here at Steel Vintage, the chances are everyone is already expecting the order, and the necessary arrangements have been made to begin processing your order. 

You’ll hear from your project manager at this stage, who will be your point of contact throughout the next stages. Over the coming weeks, you’ll be contacted with product drawings that we’ll need you to sign off before we proceed to the next stage. We’ll give you regular updates on your order and an idea of potential delivery dates or multiple dates for larger orders. 

Read our order process for more information on what happens now. 

Step 7 – Delivery & Installation:

As your order makes its way through our production pipeline to manufacture, our logistics department will start getting the ball rolling on discussing access routes and suitable delivery dates. 

The more information you can provide us with when it comes to access routes, the better. This will avoid any delays on the day of delivery and allow us to transport the furniture in suitably sized pieces. 

Step 8 – Give Us A Review!

Following a successful installation, we’ll be available to contact you with any additional questions you may have. 

We love sharing success stories when it comes to our completed projects and may have if we can arrange for professional images to be taken of the finished office space. We may also approach you to discuss having your own case study on our website to show other potential customers. 


Paige Allison